Privacy Policy

Dance With Georgia

Privacy Policy

Effective Date: July 2026

At Dance With Georgia, we are committed to protecting your privacy and ensuring that your personal information is handled securely and responsibly.

This Privacy Policy explains how we collect, use, store and protect your personal information when you register for classes, attend events or interact with Dance With Georgia.

We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.


1. Who We Are

Dance With Georgia is a dance school providing dance, singing and performing arts classes for children and adults across Somerset.

Contact Details

Dance With Georgia

Email: dancewithgeorgiauk@gmail.com

Website: www.dancewithgeorgia.co.uk

If you have any questions about this Privacy Policy or how your information is used, please contact us using the details above.


2. What Information We Collect

When you register with Dance With Georgia, we may collect the following information.

Parent or Guardian Information

  • Full name
  • Home address
  • Telephone number
  • Email address
  • Emergency contact details

Student Information

  • Full name
  • Date of birth
  • Age
  • School (where relevant)
  • Medical conditions
  • Allergies
  • Injuries
  • Additional support needs where voluntarily provided
  • Emergency contact information

Payment Information

Payments are processed securely through ClassForKids and its payment providers.

Dance With Georgia does not store your full debit or credit card details.


3. How We Collect Your Information

We collect information when you:

  • Register through ClassForKids.
  • Contact us by email, telephone or social media.
  • Complete consent or registration forms.
  • Participate in classes, workshops, performances or events.
  • Update your details during your membership.

4. Why We Use Your Information

We use your personal information to:

  • Manage class registrations.
  • Process monthly subscriptions and payments.
  • Contact you regarding classes, timetable changes and events.
  • Ensure the health, safety and welfare of students.
  • Respond appropriately in the event of an accident or medical emergency.
  • Organise examinations, performances and showcases.
  • Comply with legal and safeguarding obligations.
  • Improve the services we provide.

We only collect information that is necessary for these purposes.


5. Our Lawful Basis for Processing

Under UK GDPR, we process personal data using one or more of the following lawful bases:

  • Performance of a contract (providing dance classes and managing your membership).
  • Legal obligation (such as maintaining financial records or safeguarding responsibilities).
  • Legitimate interests (running and improving Dance With Georgia).
  • Consent (for photography, video recording and marketing where applicable).

Where we rely on consent, you may withdraw it at any time.


6. Photography and Video

Photographs and videos may be taken during:

  • Weekly classes
  • Workshops
  • Rehearsals
  • Performances
  • Events

Images and videos may be used on:

  • Dance With Georgia's website
  • Social media platforms
  • Printed marketing materials
  • Promotional publications

Photographs and videos will only be used where appropriate consent has been provided through ClassForKids or another authorised consent form.

You may change or withdraw your consent at any time by contacting Dance With Georgia.


7. How We Store Your Information

Your information is stored securely using trusted systems including:

  • ClassForKids
  • Password-protected computers and mobile devices
  • Secure cloud storage where necessary

Only authorised members of the Dance With Georgia team have access to personal information required to carry out their role.

We take appropriate technical and organisational measures to protect your data against loss, misuse and unauthorised access.


8. Who We Share Your Information With

We only share your information where necessary.

This may include:

  • ClassForKids
  • Payment processing providers
  • Examination boards (where students are entered for exams)
  • Emergency services or healthcare professionals where necessary
  • Regulatory authorities where required by law

We do not sell, rent or trade your personal information with third parties for marketing purposes.


9. How Long We Keep Your Information

We only keep personal information for as long as necessary.

Typically:

  • Student and parent records are retained for up to 7 years after leaving Dance With Georgia where required for safeguarding or legal purposes.
  • Financial records are retained for 6 years in accordance with HMRC requirements.
  • Marketing images and videos are retained until consent is withdrawn or the material is no longer required.

Information that is no longer needed will be securely deleted or destroyed.


10. Your Rights

Under UK GDPR you have the right to:

  • Request access to your personal information.
  • Request correction of inaccurate information.
  • Request deletion of your information where applicable.
  • Request restriction of processing.
  • Object to certain types of processing.
  • Request a copy of your personal data.
  • Withdraw consent for photography or marketing at any time.

Requests will normally be responded to within one month.


11. Cookies

If you visit our website, cookies may be used to improve your browsing experience and analyse website traffic.

You can manage or disable cookies through your web browser settings.


12. Third-Party Services

Dance With Georgia uses trusted third-party providers to help deliver our services.

These may include:

  • ClassForKids
  • Payment processing providers
  • Email providers
  • Website hosting providers
  • Social media platforms

Each provider has its own privacy policy explaining how it manages personal information.


13. Data Security

We are committed to keeping your information secure.

Measures include:

  • Password-protected accounts
  • Secure software providers
  • Limited access to personal information
  • Regular review of our data handling procedures

Although no system can guarantee absolute security, we take reasonable steps to safeguard all personal information.


14. Changes to This Privacy Policy

This Privacy Policy may be updated from time to time to reflect changes in legislation or the way Dance With Georgia operates.

The latest version will always be available on our website and, where appropriate, families will be informed of significant changes.


15. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your data protection rights, please contact:

Dance With Georgia

Email: dancewithgeorgiauk@gmail.com

Website: www.dancewithgeorgia.co.uk